GSuite¶
Introduction¶
G Suite is a suite of cloud computing, productivity and collaboration tools, software and products developed by Google Cloud.
Here, at Krenovate, we use the G Suite - business version of Gmail for its varied features and apps availability, which supports the day-to-day functions easy and convenient.
G Suite provides access to a core set of apps that includes:
- Gmail
- Google Drive
- Google Calender
- Google Docs
- Google Sheets
- Google Slides
- Google Meet
- Google Chat
- Other Gsuite Apps
Gmail¶
Introduction¶
Gmail is a web-based email service, developed by Google. It has become popular for giving users large amounts of storage space, and for having threaded conversations and robust search capabilities.
As part of G Suite, Gmail comes with additional features designed for business use, including:
- Email addresses with the customer's domain name (@yourcompany.com)
- 99.9% guaranteed uptime with zero scheduled downtime for maintenance
- 30GB of storage space
- 24/7 phone and email support
- Synchronization compatibility with Microsoft Outlook and other email providers
- Support for add-ons that integrate third-party apps purchased from the G Suite Marketplace with Gmail
Gmail is the foremost App that is used for all official correspondence at Krenovate.
Once the agreement is accepted by the freelancer, the official email id would be activated.
Account Creation¶
A new email account is created by the Admin. The link would be sent to your personal email id.
Account Activation¶
Once you click on the activation link, the email id would be activated.
After the activation, you will be asked to login with the credentials sent to you and reset your password.
Account Verification¶
You will receive a verification link on the new email id. Clicking on the link, will verify your email id and will be ready to use.
Now, you are ready to receive official communication.
How to Login¶
- Go to accounts.google.com
- Sign in with your Krenovate account credentials
Happy Emailing !!
When you login to your business email with your credentials, you reach the below dashboard:
This dashboard gives access to all the apps used at Krenovate.
FAQ's¶
For any query/help, refer to below links:
-
Popular Articles :
https://support.google.com/mail/?hl=en#topic=7065107 -
Manage your Gmail account :
https://support.google.com/mail/?hl=en#topic=3394212 -
Read & organize emails :
https://support.google.com/mail/?hl=en#topic=3394150 -
Settings :
https://support.google.com/mail/?hl=en#topic=3394219 -
Send emails :
https://support.google.com/mail/?hl=en#topic=3394151 -
Gmail App :
https://support.google.com/mail/?hl=en#topic=2451730 -
Use video calls in Gmail :
https://support.google.com/mail/?hl=en#topic=9824892 -
Fix a problem :
https://support.google.com/mail/?hl=en#topic=3394215
For more training videos and cheat sheet, visit the below link:
Google Drive¶
Introduction¶
Google Drive is a file storage and synchronization service, described as "a place where you can create, share, collaborate, and keep all of your stuff".
Here, you can upload any type of file to the cloud, share them with others, and access them from any computer, tablet, or smartphone.
You can sync files between any device and the cloud with apps for Microsoft Windows and Apple macOS computers, and Android and iOS smartphones and tablets.
How to access Google Drive¶
Few ways to reach the Google Drive:
From browser/computer:
- Go to drive.google.com-> My-Drive
From Gmail:
Upload and store files¶
You can upload, view, share, and edit files with Google Drive. Type of files:
- Documents
- Images
- Audio
- Video
You can upload, drag & drop files in the Google Drive.
Convert documents into Google formats If you want to upload files like Microsoft Word documents, you can change a setting to convert files.
- From your computer, go to drive.google.com/drive/settings.
- Next to "Convert Uploads," check the box.
Share files¶
You can share the files and folders that you store in Google Drive with anyone in your work.
Access to files can be given to:
- Internal Employees
- 3rd party organisations/Non members
When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.
FAQ's¶
Find the Step-by-step help on below links:
-
Get started with Google Drive:
-
Store files in Google Drive:
-
Organise and find your files:
-
Share files with Google Drive:
-
Sync files to your computer:
-
Docs, Sheets, Slides, and other apps:
-
Privacy, policies and offers:
-
Fix a problem:
For more training videos and cheat sheet, visit the below link:
Google Calendar¶
Introduction¶
Google Calendar is an online calendar intended to help keep track of time and schedules. It integrates with Gmail for users to easily add events from email messages directly to the calendar.
Some additional features of G Suite Google Calender:
- Smart scheduling of meetings - finds available times and locations, meeting rooms based on coworker's schedule.
- Public calendars for consumers to see a business' upcoming events.
- Calendar integration with Google Sites
- Easy migration from Exchange, Outlook or iCal, or from .ics and .csv files.
How to access Google Calender¶
Few ways to reach your calendar:
From browser/computer:
- Go to-> calender.google.com
From GSuite Dashboard:
From Gmail:
Create Meeting & Invite people¶
- Go to Google Calendar
- Click on Create or an empty time on the calendar
-
Fill in all the options:
- Add title
- Add time
- Add guests - email id
- Add location
- Add description
- Save
Accept and Reject Meetings¶
- Open the invitation email, or the event that was added to your calendar.
- In the "Going?" section, click Yes, No, or Maybe.
FAQ's¶
Know your Google Calendar better:
-
Popular articles:
-
Google Calendar App:
-
Create/Invite/Delete Event:
-
Share/Create/Edit Calendar:
-
Import/Export/Sync:
-
Calendar Settings:
-
Troubleshooting:
For more training videos and cheat sheet, visit the below link:
Google Calendar Training & Help
Google Docs/Sheets/Slides/Forms¶
Introduction¶
Google Docs, Google Sheets and Google Slides are respectively a word processor, a spreadsheet and a presentation program, which are integrated into Google Drive. They all serve as collaborative software that:
- Allows users to view & edit documents, spreadsheets and presentations in real time through a web browser or mobile device.
- Changes are saved automatically, maintaining a revision history to track changes.
- Provides capability to give various permissions - view, comment, edit, download.
How to access Google Docs/Sheets/Slides¶
Few ways to reach your editors:
From browser/computer:
- Go to-> drive.google.com
From GSuite Dashboard:
From Gmail:
Creating Sheets¶
- Go to Google Docs/Sheets/Slides
- Click on Start new document/spreadsheet/presentation
- Your work gets saved automatically.
Sharing Sheets¶
- Go to Google Docs/Sheets/Slides
- Click on the file you want to share
- Click on Share
FAQ's¶
For help on Google Docs/Sheets/Slides, click on the relevant links.
-
Google Docs:
https://support.google.com/docs/topic/9046002?hl=en&ref_topic=1382883
-
Google Sheets:
https://support.google.com/docs/topic/9054603?hl=en&ref_topic=1382883
-
Google Slides:
https://support.google.com/docs/topic/9052835?hl=en&ref_topic=1382883
-
Google Forms:
https://support.google.com/docs/topic/9055404?hl=en&ref_topic=1382883
-
Use with Google Drive & other Google Apps:
-
Use Google Docs/Sheets/Slides at work:
-
Privacy policies:
-
Accessibility:
Google Meet¶
Introduction¶
Google Meet is a video-communication service developed by Google. It is one of two apps that constitute the new version of Google Hangouts, the other being Google Chat.
Meet works with all modern browsers, and there’s no plugin required when using your desktop or laptop.
At Krenovate, we use Google Meet:
-
to share video, desktop, and presentations with teammates and customers.
-
for scheduled and instant video meetings or to join a video call.
Start/Schedule Meeting¶
From Gmail:
-
In the sidebar, click Start a Meeting.
-
Click Join now for a video meeting, or click Join and use a phone for audio for an audio-only meeting.
From Calendar:
- Click Create +
- Add your event details and guests.
- Click Add rooms, location, or conferencing.
- Click Save.
Join Meeting¶
From Gmail:
- In the sidebar, click Join a meeting and enter a meeting code.
From Calendar:
- Click the event, then click Join with Google Meet.
From Meet:
- Join a scheduled meeting or use a meeting code.
From mobile devices:
- Open the Android or Apple® iOS® Meet app.
FAQ's¶
-
Introduction to Google Meet:
-
Start and Join video meetings:
-
During the meeting:
-
Use Meet with other products:
-
Settings:
-
Troubleshooting:
For more training videos and cheat sheet, visit the below link:
Google Chat¶
Introduction¶
Google Chat makes it easy to collaborate with your team in an organized way. Share and discuss files in Google Docs, Sheets, and Slides all in one place. Add Chat to your Gmail inbox and get all the features of Chat directly in Gmail.
You can use Chat to:
- Send a direct message
- Edit conversations
- Collaborate in dedicated rooms
- Collaborate seamlessly on content with Google Docs, Sheets, and Slides.
How to access Chat¶
From Gmail:
- On the top right corner, click -> Google apps icon.
- Click -> Chat
From Browser:
- Go to chat.google.com
- Enter your Google Account information.
- Click Sign in.
Download & Install App
- Sign in to chat.google.com.
- To install the app on your computer, try one of these methods:
- If the app isn't already installed, a pop-up window opens to download the app.
- Tip: This pop-up window might appear shortly after you first use Google Chat.
- At the top right of Google Chrome, in the URL bar, click Install and then Install.
- At the top right of Google Chrome, click Customize and control Google Chrome "" and then Install Google Cha
- If the app isn't already installed, a pop-up window opens to download the app.
Sending and accepting invites¶
- Go to -> Chat
- Click on Search
- Enter and select a name or email address
- start typing for a chat
Create a Room¶
With Chat, you can meet and brainstorm ideas with your team in rooms.
Conversations are organized into different conversation threads in rooms, so you and your team can discuss multiple subjects at the same time.
Few benefits of Hangout Group chats are:
- Chat with co-workers
- Share files and other resources
- Work together on team projects
- Chat with people outside the organisation if they have a Google account.
FAQ's¶
-
Open Chat:
https://support.google.com/a/users/answer/9300318?hl=en&ref_topic=9296517#
-
Create direct messages and rooms:
https://support.google.com/a/users/answer/9300611?hl=en&ref_topic=9296517#
-
Collaborate in Chat:
https://support.google.com/a/users/answer/9300319?hl=en&ref_topic=9296517#
-
Manage Chats:
https://support.google.com/a/users/answer/9300320?hl=en&ref_topic=9296517
For more on Google CHat, visit the below link:
Other GSuite Apps¶
Many more apps avaiblable at Google Marketplace. Follow the link:
To Do List¶
Once, you have completed the above training, you are required to finish the below mandatory tasks.
Finishing these tasks would mark your GSuite training complete.
- Send a test mail to your manager from your official email id.
- Upload a test document/ image to your Google Drive. Share the document/ imaage with your manager.
- Create a Google Calendar meeting invite with your manager. Do check the schedule availability of your manager.
- Create a test Google doc, sheet and slide. Share all these with your manager.
- Schedule a Google Meet video call with your manager and share the joining information.
- Start a Hangout chat with your manager.